Who we are 

Optime Group Limited is a recruitment business which provides work-finding services to its Clients and Candidates. 

GDPR Legal Basis for Processing 

We and our third-party data processor (Neptik LTD) use data to carry out direct B2B marketing and lead generation campaigns. The lawful basis we use for this processing is “Legitimate Interest” in accordance with recital 47 of the GDPR. 

The ICO recommends that companies using this basis conduct a “Legitimate Interests Assessment” (LIA) and we have to do this in regards to the data processing we undertake. Optime Group Limited fully and our third party data processor (Neptik LTD) complies with all key principles laid out in the GDPR legislation as outlined and enforced by the ICO. These are: 

  • Lawfulness, fairness and transparency
  • Purpose limitation 
  • Data minimisation 
  • Accuracy 
  • Storage limitation 
  • Integrity and confidentiality (security) 
  • Accountability 

Who Optime Group Limited, and our third party data processor (Neptik LTD) share data with? 

Personally identifiable data is never shared with any third party. 

We never resell or share this data to any other party other than in the circumstances below: 

  1. Where we are legally required by law to disclose your personal information.
  2. To further fraud protection and reduce the risk of fraud.
  3. In the event that we sell any or all of our business to the buyer. 

All data is securely stored and processed within the EU. 

Where does the data come from? 

The data we, and our third party data processor (Neptik LTD) process is obtained from several sources. These include GDPR compliant data providers and online resources. Our processing is based principally on the use of publicly available data to identify sales prospects. As such your privacy is important to us, we take our responsibilities seriously and will always respond quickly and courteously to any request. 

Right to Rectification 

Our work, and that of our third party data processor (Neptik LTD) involves the continual updating of data based on interactions we have with customers and prospects to ensure accuracy. We, and our third party data processor (Neptik LTD) rectify and update information based on what we’re told by the people we communicate with about themselves and their businesses. If you believe that we hold information about you which is incorrect you can also contact us using gdpr@optimegroup.co.uk with the subject line “Right to Rectification”. 

Right to object 

You have the right to object to our processing of your data, which will prevent data associated with your contact details from being processed. Please contact us to request this using gdpr@optimegroup.co.uk with the subject line “Right to Object”. We will require your phone number(s) in order to effect this. 

Other rights 

As well the aforementioned, all data subjects have other rights with regards to data protection as outlined by the ICO in the below links: 

  • The right to be informed
  • The right to access
  • The right to erasure 
  • The right to restrict processing 
  • The right to data portability
  • Rights related to automated decision-making including profiling
  • The right to complain to a supervisory authority
  • The right to withdraw consent 

Access to Information 

You may ask for the data specific to you in the form of a Data Subject Access Request. We will require you to prove your identity in order to release this information. Please contact us to request Access using gdpr@optimegroup.co.uk with the subject line – Subject Access Request. 

Website Privacy Policy 

We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information. 

Information We Collect 

B2B data is only collected in relation to Optime Group Limited’s services. This information will be processed under either “Legitimate Interest” in accordance with recital 47 of the GDPR or on a consent basis depending on our clients GDPR policy. 

In running and maintaining our website and during the course of our day to day business we may collect and process the following data about you: 

  1. Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data. 
  2. Information provided voluntarily by you. For example, when you download content or register for information.
  3. Information that you provide when you communicate with us by any means.
  4. Name and job title 
  5. Professional contact information including business email address 

Information Commissioner’s Office 

Optime Group Limited protects client data in the same way it protects all sensitive and personal data, in accordance with the rules and regulations stated in the General Data Protection Act. The Information Commissioner’s Office registration number of the third party company (Neptik 

LTD) that we contract to source, store and manage our prospective customer data is: ZA795453. 

In addition, to meet client requirements we comply with client policies and procedures for data protection and privacy. 

Use of Your Information 

For information collected on behalf of our clients this B2B data is only collected in relation to their business services or goods, this information will be processed under either “Legitimate Interest” in accordance with recital 47 of the GDPR or on a consent basis depending on our clients GDPR policy. 

Storing Your Personal Data 

We and our third party data processor (Neptik LTD) do our utmost to ensure that all reasonable steps are taken to make sure that your data is treated and stored securely. 

Unfortunately the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically. Sending such information is entirely at your own risk. 

Disclosing Your Information 

We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below: 

  1. In the event that we sell any or all of our business to the buyer. 
  2. Where we are legally required by law to disclose your personal information. 
  3. To further fraud protection and reduce the risk of fraud. 

Third Party Links 

On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data. 

Contacting Us 

Please do not hesitate to contact us regarding any matter relating to this Privacy Policy 

To opt-out of receiving email marketing communications from us, please email us gdpr@optimegroup.co.uk